Application and Admission

Application and Admission

Application

We aim at offering the program to a wide range of students. Applicants should have a strong background in computer science or a related field since programming and mathematical knowledge is assumed. Moreover, applicants need to have a very good command over the English language in order to follow the lectures and exams. Therefore, please make sure that you meet the minimum requirements before putting in an application for the Master in Intelligent Adaptive Systems at Universität Hamburg. 

The next application period starts on 15 February 2021. 

Once a year, you have the possibility to apply for the Master of Science Intelligent Adaptive Systems at Universität Hamburg, Germany. The application period for the winter semester each year starts February 15 and ends March 31The Universität Hamburg notifies about formal rejection/acceptance/waiting list 11 June in the applicant’s STiNE accounts. There is no summer semester intake or late intake. 

  1. Register with the central administration of the Universität Hamburg via STiNE online form (see Required documents, 2. ). Submit the STiNE online form to receive a BW-Number (application number). Only if you have submitted the STiNE online form, you are allowed to formally take part in the application process.
  2. Send your complete application pdf to IAS Team at the Department of Informatics.  In order to be considered and enter the selection process: a.  you need to meet the minimum requirements.   b. you need to provide all required documents in your application to the IAS Team. Please read the corresponding sections on this website and consult the wiki for more explanations.

Please check whether you meet both the following two requirements before applying to the IAS Master Program. Note that meeting the minimum requirements does not guarantee a place in the IAS Master Program. However, if you do not fulfill the minimum requirements your application will not be considered. Find out more about the minimum requirements by clicking on them.

  1. 60 ECTS in core computer science
    1. Bachelor’s degree in computer science or a related field insofar as 60 ECTS credit points were acquired in the core field of computer science. Any kind of maths, economic, management, electrical engineering, soft skills courses do not count. Please use this table template and fill in only your finished core Computer Science subjects. Please provide all the information asked for in the table. Please read the explanation in the wiki. Please note, that courses which have meaningless names like „Project“ or „Thesis“ have to be explained and extra proof has to be provided that the course has a significant computer science content (e.g., via an official module description/ letter of recommendation). Do not send full handbooks. The table has to be precise and well-structured.
  2. English language proficiency
    1. CEFR/TELC Level >= at least B2 in all categories or C1
    2. IELTS >= Overall band 6.5 + B2 (*with a minimum subscore of 6.0 for Listening, Comprehension, Speaking, Writing)
    3. TOEFL: IBT >= 90 (*with a minimum subscore of 20 for Reading, Listening, Speaking, Writing),
    4. PBT >= 575, CBT >= 230
    5. Cambridge >= CAE or CPE

*The overall minimum level has to be reached!

The medium of instruction in a degree is not enough as proof of the English Language Proficiency!.

Please read the detailed explanation of alternative cases of providing proof of the English Proficiency in our wiki: minimum requirements.

Please, contact the IAS Team if you have an internationally accepted test displaying all 4 categories (Reading, Listening, Speaking, Writing) that does not appear in this list. Your application will be directly rejected if you apply with an English Proficiency test score below the mimimum required score or if you do not provide any of the accepted „alternative proofs“ stated in an extra document.

As an extra service: Every year from November to January the IAS-Team offers a voluntary preliminary quick check of whether you meet the minimum requirements. For receiving an answer please provide:

  • Evidence of your 60+ ECTS using using the IAS table template 
  • Fill in all the information in the table-template
  • Transcript (+highlighted information (see table template))
  • Fill in all fields on the cover-letter-form asking for information regarding your personal and academic information on the cover-letter-form. But do not send a CV, Motivational letter or the STiNE form.
  • English Certificate (if you have or information which Proficiency Test you will take)
  • via Email ask nicely for a quick check (ias-team@informatik.uni-hamburg.de)
  • Note: emails with missing information will be deleted

Include all application documents in one single PDF-document and send the document via e-mail. Follow precisely the following steps to successfully send your final application PDF-document:

  • send one single pdf document which includes all your required documents 1-12.
  • only use the following filename for your application PDF-document: Final_IAS_Application_YourFullname_YourBW-number.pdf
  • Use the order of documents in your pdf as presented here 1.-12 when compiling the document
  • not more than 9 MB
  • deadline is 31 March (11:59 pm UCT + 2, Central European Summer Time)
  • use only this Email – subject [Final IAS Application] [Your Full name, Your BW-number] (The emails will be automatically checked.)
  • only use: ias-team@informatik.uni-hamburg.de
  • use this Email-text and fill in your information accordingly:
    • „Dear IAS-Team, this is my final application to the Master’s program IAS. I have registered in STiNE. This is my BW-Number: … Please consider the attached application document as my final and only application to the IAS study program. [Please additionally state whether you have already sent a paper application or whether you are only applying via email. It does not matter how – we just need to know.]  Kind regards, your name.“
  • You may include extra pages on suitable positions within your application-pdf for explanations and structure. We love neat and structured applications.
  • Do not write extra information in the Email text – this information will be lost.

Please note that we do not inform you about missing documents, incomplete applications, corrupted pdfs, or blank pages in your pdf application.

The IAS Team will only process applications that follow precisely the above steps. (Check! Filename, Subject, Text, pdf, completeness before sending the email: otherwise, your Email will be automatically declined and your application will be rejected!)

Admission

Applications that meet the minimum requirements, contain all required documents, and arrive in time via email take part in the selection process.

Each application that takes part in the selection process is ranked accordingly. Usually, only the best 5% of ranked applications receive a letter of acceptance. 

The applications are selected using the following three criteria:

  1. 40% Motivation: The quality of the motivational letter, in particular concerning your education, further professional qualification, relevant experience, intercultural competence, and why IAS/UHH/Hamburg/Germany. This may also include a phone/email interview.
  2. 30% Bachelor: The result of the highest obtained degree and the comparability of its content to the BSc “Informatik” at the Universität Hamburg (transcript, table,  your grade with grading scale, degree certificate, recognition of foreign qualification)
  3. 30% Experience: Relevant professional or academic work experience and international experience gained through study or work abroad (a clear CV, transcript, letter of motivation, if applicable letter of recommendation).

Here you can find more information on the selection criteria. 

The IAS Team is responsible for the IAS Master’s program. The team consists of the academic advisors for IAS, student assistants, researchers, lecturers, and professors at the Department of Informatics. The IAS Team overlaps with the selection committee for the IAS applications. The specially appointed academic advisor Dr. Annika Peters leads the IAS Team. More information about who we are: wiki.

Asking questions about the application process:

If you have a question about the IAS-program, the application or the admission procedure you may send us an email. Please cite the paragraph of the wiki or website that you did not understand and provide enough information about yourself. We answer important emails for each applicant once within the application period. You can find our contact information here.

The complete applications will be evaluated according to the selection criteria by the IAS selection committee. Notifications about whether you are accepted, put on the waiting list, or rejected, are published in your STiNE account on the 11 June 2020. Please read more information about important dates and the admission process here in our wiki.

Important notes

Please only send applications that meet the minimum requirements and contain all required documents.

The last day to receive applications is the 31 of March 11:59 pm UCT+2 each year. Pdfs need to be received before the deadline.

Please note, that we do not inform you about received emails. We do not inform you of missing documents or late applications or blank pages or corrupted pdfs.

Your application is considered incomplete if one or more of the required documents have not arrived by the deadline, or if your STiNE online application form is not submitted online, or if you do not meet one or both of the formal requirements. As a result, your application will not take part in the selection process. There will be no reconsideration of your application.

__________________________________________________________

Minimum requirements

Before you apply for the Master in Intelligent Adaptive Systems, check whether you fulfill the following minimum requirements:

A Bachelor’s degree in computer science or a related field insofar as 60 ECTS credit points were acquired in the core field of computer science.  The 60 ECTS are counted without courses in maths, core engineering, soft skills, electrical engineering courses, economics, etc. Please provide evidence of the 60 ECTS or more in a self-made table, listing the core computer science courses of your transcript of records. Please read the detailed explanation in our wiki: formal requirements.

You need to provide proof of your English language proficiency evidenced by an internationally accepted language test with a minimum score.

Language proficiency test score with the minimum score:

  • CEFR/TELC Level >= at least B2 in all categories or C1
  • IELTS >= Overall band 6.5 + B2 (*with a minimum subscore of 6.0 for Listening, Comprehension, Speaking, Writing)
  • TOEFL: IBT >= 90 (*with a minimum subscore of 20 for Reading, Listening, Speaking, Writing),
  • PBT >= 575, CBT >= 230
  • Cambridge >= CAE or CPE

*The overall minimum level has to be reached!.

The medium of instruction in a degree is not enough as proof of the English Language Proficiency.

Please read the detailed explanation of alternative cases of providing proof of the English Proficiency in our wiki: formal requirements.

Please, contact the IAS Team if you have an internationally accepted test displaying all 4 categories (Reading, Listening, Speaking, Writing) that does not appear in this list.

Please send only applications, which meet both of the formal requirements. Applications which do not meet the formal requirements will not be considered. Please do not sent those applications. A very detailed explanation of the formal requirements and how you need to provide evidence for both can be found in our wiki.

Required documents

This is a list of all required documents you have to send to the IAS Team in order to provide evidence that you meet the formal requirements and to be able to be rated according to three criteria used in the application’s selection process.

The application will only be considered complete if all 11 parts have been submitted before the deadline. Send your complete application via the e-mail address listed below. Only complete applications arriving before the 31 March 11:59 pm UCT + 2, Central European Summer Time will be considered.

Please, use the order presented here to organize your final application. 

The first page of your application is a pdf form asking for your personal information. Only use the cover-letter-form provided here . Please fill out the form using a pdf reader (and print afterward).  If you cannot fill in your information with a technical device, please do so by hand ( and scan for the final application pdf.) This document goes on top of your application. It is the first page of your final application pdf. Make sure the information is saved and displayable.

The Universität Hamburg (CampusCenter=central administration) requires you to fill out a general and university-wide online form on their platform called STiNE before sending your required documents to the IAS Team at the Faculty of Informatics. On the STiNE platform: Create an application account and choose the IAS course. Submit, print, sign the STiNE online form, and include it in your application to the IAS Team. Registering on the STiNE platform is only possible within the application period.

Attention: In your application account on the STiNE platform: Select this IAS course: Master, Semester 1 (= start with the first semester), Intelligent Adaptive Systems, Admission restricted

Please, see our wiki entry for detailed help on how to fill in your data.

Please note, the STiNE online form is only one part of the application. Although, STiNE is called „online application form“ it is just the way to formally register with the central administration of the Universität Hamburg. You will receive a BW -Number (application number) informing the central administration and the Department of Informatics that you are planning to apply.  Only after you have submitted this form by clicking on the button „Submit“ in STiNE, you are formally allowed to take part in the application process.

You still have to send your complete application to the Department of Informatics (IAS Team) by sending all the documents in this section („Required documents“). Only if your complete application (postal or email) meeting all requirements arrives at the Department of Informatics before 31 March 11:59 pm UCT+2, then your application enters the selection process.

For further questions regarding the STiNE plattform or the STiNE online form, please ask the STiNE (technical) support. (You may put the IAS Team in cc.)

Note: This is the wrong application „Freemover“ (=1 semester exchange program) or „Prepatory Course“ (= not offered). Although you may receive a BW Number, selecting these courses in STiNE means that you do not take part in the application process described on this website.

Your Curriculum Vitae (table version) needs to contain your relevant experience (academic, work, international, private) and your grade and minimum passing and maximum grade of the degree. Please, see wiki for explanation of cv, grade, and grading scale.

 

A letter of motivation written by yourself in the English language (max. 1.5 pages) in which you explain your choice of course and place of study regarding your academic and professional aims and experience (also international experience) so far. Please be precise and write about yourself – no generic history lesson on computer science 🙂

You need to provide proof of your English language proficiency evidenced by an internationally accepted language test with a minimum score. Please see the detailed explanation in our wiki: formal requirements.

Language proficiency test score with the minimum score:

  • CEFR/TELC Level >= at least B2 in all categories or C1
  • IELTS >= Overall band 6.5 + B2 (*with a minimum subscore of 6.0 for Listening, Comprehension, Speaking, Writing)
  • TOEFL: IBT >= 90 (*with a minimum subscore of 20 for Reading, Listening, Speaking, Writing),
  • PBT >= 575, CBT >= 230
  • Cambridge >= CAE or CPE

*The overall minimum level has to be reached!

The medium of instruction in a degree is not enough as proof of the English Language Proficiency!.

Please read the detailed explanation of alternative cases of providing proof of the English Proficiency in our wiki: formal requirements.

Please, contact the IAS Team if you have an internationally accepted test displaying all 4 categories (Reading, Listening, Speaking, Writing) that does not appear in this list.

Your application will be directly rejected if you apply with an English Proficiency test score below the mimimum required score or if you do not provide any of the accepted „alternative proofs“ stated in an extra document.

Your degree’s transcript of records listing all your finished courses with credit hours and grades and your final and or average grade. Please only apply if you can provide at least a transcript which is only missing the last semester.

Highlight the core computer science courses in your transcript which you have also listed in your table, e.g. with a small yellow dot next to the name.

In order to meet the formal requirement, you have provide evidence of 60 ECTS or more in core computer science courses. Any kind of maths, economic, management, electrical engineering, soft skills course do not count. Please use this table template and fill in only your finished core Computer Science subjects. Please provide all the information asked for in the table. Please read the explanation in the wiki. Please note, that courses which have non speaking names like „Project“ or „Thesis“ have to explained and extra proof has to be provided that the course has actual computer science content (,e.g., via official modul descriptions, letter of recommendation). Do not send full handbooks. Everything has to be precise and structured.

  • A copy of your certificate showing that you have finished your degree -the Bachelor Certificate.
  • If you have not finished your degree, please provide evidence of the date you are going to be finished issued by your university.
  • A diploma supplement = a description of your degree issued by your university, sometimes first or last page of the transcript or degree certificate.

We need the degree description, degree certificate, and transcript to understand and compare the degree offered at your university, e.g., semesters per year, weeks of lectures in a semster, in-class / contact hours, total credit hours or points, grades possible, grading scheme ….

Rule of thumb: Get as much official information as possible if your transcript and certificate does not provide this kind of information. Otherwise, we cannot compare your degree to others worldwide. Please hand in precise documents – not 50 pages describing all degrees of your university – highlight the important facts.

Please, provide your degree’s grade in numbers.  The grade has to be stated in an official document containing your final grade or preliminary comulative average grade in numbers issued by your university. If your degree certificate or your transcript provides your grade then you do not need a second document. Highlight your grade in your official document.

 Failing to provide an official document containing your grade will result in 0 % for selection criteria 2.

Provide your degree’s general grading scale in numbers in an official document issued by your university.  The degree’s grading scale needs to contain the minimum passing grade and the maximum grade of your degree in numbers. Please highlight these to entries in your document.

If your transcript or certificate or diploma supplement provides such a scale, then you do not need a second document. For quicker understanding, please highlight passing and maximum grade in your official document.

Failing to provide the grading scale of your degree will result in 0% for selection criteria 2.

If you have not done your degree in Germany then you need evidence that your foreign educational qualifications are recognized by Universität Hamburg, Germany. Please read the section 11 about Anabin and how to evidence it cost-free in our wiki.

Without that information the IAS Team cannot accept your application.

You may provide additional documents but please only if relevant to the IAS study program or selection criteria, e.g., a letter of recommendation or online course certificates, or stay abroad, volunteering, proof of work/international/intercultural experience etc..  Generally, it is a good idea to provide some extra proof of things you mention in your application. It makes your application more trustworthy.

If you have questions to one of those 11 required documents, please read the corresponding paragraphs in our wiki first. Please, be aware that all the information you provide has to be valid and backed up by official documents, e.g.  your university.

Selection Process

Applications that fulfill the formal requirements, contain all required documents, and arrived in time via email take part in the selection process.

The criteria are rated individually and then combined: with 1. accounting for 40%, and 2. and 3. accounting for 30% each. Meaning hypothetically an optimal application can receive a maximum of 100%.

Each application, which takes part in the selection process is ranked accordingly. Usually, only the first 5% of the ranked applications receive a letter of acceptance. 

The applications are selected using the following three criteria:

The quality of the motivational letter, in particular concerning your education, further professional qualification, relevant experience, intercultural competence, and why IAS/UHH/Hamburg/Germany. This may also include a phone/email interview.

The result of the highest obtained degree and the comparability of its content to the BSc “Informatik” at the Universität Hamburg (transcript, table,  your grade with grading scale, degree certificate, recognition of foreign qualification)

Relevant professional or academic work experience and international experience gained through study or work abroad (a clear CV, transcript, letter of motivation, if applicable letter of recommendation).

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